Your details
Client details
Invoice details
Line items
Item 01
£
Line total£0.00
VAT
Standard UK rate is 20%
Notes / payment details
Summary#INV-001
Subtotal£0.00
Total due£0.00
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About this tool
A free invoice generator built for UK small businesses
Create professional, HMRC-friendly invoices in seconds no sign-up, no watermark, no email required. Enter your business and client details, add line items, toggle VAT at the standard 20% rate (or any rate you need), and download a clean A4 PDF you can send straight to a client. Built specifically around UK conventions: GBP formatting, day/month/year dates, VAT and company registration numbers, and a layout that works whether you're a sole trader, freelancer, or limited company.
Frequently asked questions
- How do I create a UK invoice?
- Fill in your business details on the left, add your client, list the work as line items with quantity and unit price, toggle VAT if you're registered, then click "Download PDF". A compliant UK invoice should include a unique invoice number, the invoice date, your business name and address, your client's name and address, a clear description of goods or services, the total amount due, and if VAT registered your VAT number and the VAT amount charged.
- What should I include on a UK invoice?
- A UK invoice should include a unique sequential invoice number, the invoice date, your business name and address (and trading name if different), your client's name and address, a clear description of the goods or services supplied, the date of supply, the amount(s) being charged, and the total due. If you are VAT registered you must also show your VAT registration number, the VAT rate applied to each item, the VAT amount, and the total including VAT. This is general guidance to verify HMRC's current requirements before sending.
- How do I invoice as a freelancer or sole trader?
- You don't need a limited company to invoice clients,sole traders and freelancers can invoice from day one using their own name (or a trading name). Include your full name, address, a unique invoice number, the date, a description of the work, and the total. Agree payment terms with the client upfront (Net 14 or Net 30 is common). Keep a copy of every invoice for your Self Assessment tax return. Verify your own circumstances before sending.
- Do I need to be VAT registered to send an invoice?
- No. Anyone running a business can issue invoices regardless of VAT status. You only add VAT to your invoices once you are VAT registered with HMRC, which becomes mandatory once your taxable turnover exceeds £90,000 in a rolling 12-month period. Below that you can register voluntarily but it is not required.
- What is the difference between an invoice and a receipt?
- An invoice is a request for payment it is issued before the client has paid and sets out what they owe and when. A receipt is proof that payment has been made it is issued after the money has been received. The same transaction often involves both: you send an invoice, the client pays, then you send (or they request) a receipt.
- Do I need to charge VAT?
- You only need to charge VAT if your business is VAT-registered with HMRC. Registration becomes mandatory once your taxable turnover exceeds £90,000 in a rolling 12-month period. Below that you can register voluntarily, but it's optional. The standard UK rate is 20%; reduced (5%) and zero rates apply to specific goods and services.
- Is this invoice generator really free?
- Yes completely free with no sign-up, no watermark, and no limit on the number of invoices you can create. Everything runs in your browser, so your data never touches a server.
- What payment terms should I use?
- Net 30 (payment due within 30 days) is the UK default for B2B work. Freelancers often use Net 14 or Net 7 for faster cash flow. Under the Late Payment of Commercial Debts Act you can charge statutory interest of 8% plus the Bank of England base rate on overdue B2B invoices.
- How long should I keep invoices?
- HMRC requires sole traders to keep business records for at least 5 years after the 31 January submission deadline. Limited companies must keep records for 6 years from the end of the financial year. VAT records must be kept for 6 years.